Webmail services such as Hotmail, Google mail (Gmail) and yahoo mail provides email aces via a webpage. Webmail emails are stored online. It easily accesses a webmail account from any PC connected to the internet and signing with a username and password. Messages are not stored on the local computer. The secret is email program such as Outlook Express or Windows Mail to download the messages and create a backup copy. This provider makes this relatively easy and to change their settings, while may need some software to encourage them to work with outlook express and window mail.
Step 1:
First we will start with Google mail then Grabbing messages from a Google mail account is quite straight forward. POP stands for Post Office Protocol.
Browse -> www.googlemail.com ->log in
Select ->settings -> forwarding and POP/IMAP->POP UP down load ->Enable POP for all mail from the ‘when messages are accessed with copy dropdown’ menu select ‘keep Google mail copy in the Inbox’. Click save changes.
Step 2:
Launch outlook express in windows XP or windows mail in windows vista, these programs are look slightly different but menu & settings are same. Choose tools, accounts, add mail. Enter a display name, email address. Server can select POP3 from dropdown list, enter from incoming server name: pop. Googlemail.com;
Outgoing server name: smtp. Googlemail.com.
Step 3:
Enter the full Google mail add & account password. Tick the’ Remember password’ box and complete the wizard. Click properties & select the Advanced tab. Tick the ‘This server requires a secure connection’ under Incoming mail. Tick the box under outgoing mail (smtp) port number is 465 and incoming mail port number displayed to 995. Click OK and CLOSE.
Step 4:
To click send/receive to beginning downloading Gmail messages. Google mail account has a lot of mail stored and these are sent in batches. Leave the email applications to download all messages in reasonable time.
Step 5:
Backing up messages stored in a Yahoomail account is a similar process.
Browse ->www.yahoo.co.uk ->log in ->pop Access and forwarding
Select -> ‘web & pop Access’ under ‘when down loading new message, including spam guard thinks are spam’. Click save button.
Step 6:
Back in outlook express, set up a new mail account in gmail. Choose Tools, Accounts, Add, Mail & Supply the display name, email address. Enter the incoming mail server as pop.mail.yahoo.co.uk and outgoing mail server is smtp.mail.yahoo.co.uk. enter the username and password, select yahoo account and choose properties, secure connections and ensure the outgoing port is 465 and the incoming one is 995.
Step 7:
It is possible to pick up windows live mail (or) hot mail message in outlook express. A program called free pops makes it possible to download hotmail message in the same way for Google and Yahoo mail. It can be downloaded from www.freepops.org. It automatically minimizes in the notification area and needs no further configuration.
Step 8:
Open outlook express and select tools followed by mail. For the incoming server, choose pop3 and end ‘local host’ as the incoming server name. Use ‘local host’ for the outgoing server name. This username, provide the full hotmail address. Enter the password in correct space, select the account and choose properties, advanced. Change the port number for the incoming mail server 2000.
Step 9:
Outlook express can now downloading messages from webmail providers. Back up of these messages and put them on a CD or DVD for safekeeping. ‘Mai l store home program’ is down loaded by www.mailstore.com. Launch the program and choose import message. Select outlook express and click OK.
Step 10:
Mail store examines the contents of outlook Express and copies all messages. Once mail store has imported the entire email message it is possible to back them up to a CD-R. Click burn Backup CD. Label each CD and store them in a safe place.
